Absences

If an athlete can't attend a session, report an absence so the club knows in advance.

Reporting an absence

1. Go to Absences, or click Absence on your athlete's card on the dashboard
2. Click Report absence
3. Choose the athlete, then the From and To dates
4. Choose a Reason Type: Excused, Medical, Holiday / Vacation or Other
5. Add Details if you want to (optional)
6. Click Report Absence

Your Past absences list shows each request with its type, its status and how many sessions it affects.

Mandatory training periods

Some sessions may fall within a mandatory training period (e.g. pre-competition preparation). If your dates overlap one, the form tells you the fine up front: “Unapproved absences will incur a fine per missed session”. A fine is only raised if your athlete is marked absent at a session in the period and you don't have an approved absence for it. Any fines show on your dashboard and in Payments, and the club invoices them later.

Absence statuses

• Pending — Awaiting approval from the club
• Approved — Accepted, so no fine
• Declined — Not approved, so a fine is possible during mandatory periods