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Add Teams

Teams are the backbone of your club. Every athlete belongs to one or more teams, and sessions are assigned to teams. Set them up to match your club structure.

Creating a team

  1. Go to Teams in the sidebar
  2. Click Add Team
  3. Fill in the details:
    • Team Name — e.g. "Tiny Stars", "Junior Squad", "Senior Elite"
    • Team Group — Optional. Puts the team in one of your groups (see below).
    • Team Type — Competitive team (your main squads) or Other (for example a school club).
    • Age limits — Set a minimum and maximum age, or pick a preset. Clubs that group by birth year (such as cheer) choose birth years instead. This is used to suggest the right team when new athletes join.
    • Skill Level — Optional. Helps distinguish teams with the same age range.
    • Monthly Fee — The standard monthly fee for this team. Used for automatic billing.
  4. Click Create Team

Using groups

If you have many teams, you can organise them into Groups. A group lets you message every parent with an athlete in its teams in one go, for example all the U8 teams at once.

Click More in the sidebar (or press Ctrl+K, or Cmd+K on a Mac) and choose Groups. On the Team Groups page, click Add Group to create groups like "Under 8s", "Under 12s", or "Competition Teams". Then put each team in a group using Team Group on the team form.

Teams and fees

Each team has a monthly fee which is used when you set up automated billing. You can also have:

  • Different fees per team — An elite competition team might cost more than a recreational team
  • Crossover athletes — Athletes in multiple teams pay each team's fee unless you set a single monthly price for them on the Crossovers page. A custom monthly fee on their profile overrides that price. See Crossover pricing and custom fees.
  • Sibling discounts — Set up under Settings → Discounts. Applied automatically when a family has more than one active child. See Sibling discounts.

Typical club structures

Here are some common ways clubs organise teams:

By age

Tiny Stars (4-6), Juniors (7-9), Intermediates (10-12), Seniors (13-17), Adults (18+)

By age and level

U8 Rec, U8 Comp, U12 Rec, U12 Comp, Senior Rec, Senior Elite

By discipline

Tumbling, Cheerleading, Dance, Gymnastics (works well for multi-discipline clubs)

Tips

  • You can always rename teams or change age ranges later
  • Athletes can belong to multiple teams (crossover athletes)
  • The AI assistant can create teams for you — try "Create a team called Juniors for ages 7-9 with a £35 monthly fee"
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