“As a cheerleading parent, I find the Kolva app really easy to use—it keeps all club updates, training info and communication in one convenient place, making cheer admin easier for parents.”
L. Dyer
Parent, Allstar Passion Cheerleading
Built for cheerleading clubs
Big club energy. Less admin.
You build the athletes. We bring everything else together: tryouts, competition fees, crossovers, and payments that chase themselves.
- No subscription
- 0.75% when you get paid
- We set it up for you, free
Already part of a club?
Welcome back.
Parents, athletes, coaches and club staff sign in here.
Live with Allstar Passion Cheerleading — moved from Coacha
Monthly fees billed automatically.
- 150+athletes
- Coachamoved from
- Aug 2026monthly billing live since
What parents say about Kolva
From families at Allstar Passion Cheerleading
“I find Kolva very accessible, especially as I have 2 children, it’s very easy to go between the two accounts, and I love that I finally get emails by name, so I know what daughter it is.”
F. WorrallParent, Allstar Passion Cheerleading
Built for cheer. Not adapted for it.
The jobs generic club software leaves to a spreadsheet. In Kolva they're built in.
Failed payments chase themselves.
Families who pay manually get reminders before the due date, on it, and up to three times after. If a Direct Debit finally fails, the family gets a pay-by-card link, and anything still unpaid lands on your desk with a flag.
Tryouts, scored on the floor.
Coaches tap through each athlete's skills from their phone. Kolva gathers everyone evaluated across your tryout sessions and suggests teams by age and level. When you confirm, the team, the first fee (where the team has one) and a welcome email can follow.
Comp fees and crossovers, sorted.
Set a per-athlete fee for each entry and review what every athlete owes on a fee sheet. An athlete on two teams can pay one crossover fee instead of two memberships.
A digital accident book.
Coaches log what happened, the first aid given and what happened next. Admins get the club's accident log, and parents can see their own child's reports.
Mandatory training, minus the awkward chat.
Set a mandatory training period. A missed session without an approved absence raises a fine automatically, and you can waive it with a reason when there's a good one.
Check-in on a tablet at the door.
Athletes tap to check themselves in on a kiosk, so the register fills itself while coaches keep coaching.
Your club at a glance: this week's sessions, who's overdue and what needs sorting, with the assistant a question away.
View full size (admin dashboard, opens in a new tab)
Set a monthly fee for each team once. Kolva raises it every month and collects it automatically.
View full size (fees page, opens in a new tab)
Parents get one place for the next session, what's owed, absences and messages.
View full size (parent view on a phone, opens in a new tab)Switching mid-season? We'll set it up for you.
Free done-for-you onboarding, for new clubs and for clubs moving from Coacha, another platform or a spreadsheet.
You export
You · about 30 minutes
Download members, parents and teams from Coacha or your current platform as a CSV. No tidying, no renaming columns.
We set it up
Us · with you on a call, or done for you
We run the import with you on a call, or do it for you and walk you through the result. You check the summary before anything goes live. Importing never emails parents; you choose when they are invited.
Parents set up in minutes
Parents · a couple of minutes each
When you're ready, each parent gets an email invite to set a password and set up their Direct Debit with GoCardless. Bacs takes around three working days to activate a new Direct Debit, so we plan your first billing date around that.
Ask, don't click
Type "who owes subs this month?" and get the answer.
Billing on autopilot
Fee schedules raise the invoices and chase the late ones.
Parents see everything
Schedules, balances, documents and absences in one place.
Inbox that thinks
Parent emails triaged, with a draft reply ready.
One-tap registers
Coaches mark attendance on their phone.
Documents & compliance
Consents, staff certificates and expiry alerts.
Pricing
No subscription. 0.75% when you get paid.
Our 0.75% sits on top of the normal Stripe or GoCardless fee. Every feature included, no per-athlete charges.
Card payments
- Stripe base fee
- 1.5% + 20p
- Our platform fee
- +0.75%
- Total, standard UK cards
- From 2.25% + 20p
Coacha and Spond: 2.5% + 20p
Direct Debit (UK)
For recurring monthly fees
- GoCardless base fee
- 1% + 20p
- Our platform fee
- +0.75%
- Total
- 1.75% + 20p
GoCardless fees capped at £4 per transaction
Kolva figures use the payment providers' standard UK rates before VAT. Coacha's figures are as published by Coacha, and its Direct Debit rate includes VAT; Spond's are as published by Spond.
Fee data sourced from official pricing pages (last verified October 2026):
You're moving children's data. Here's how we look after it.
- UK GDPR, done properlyParent data exports, deletion with a cooling-off period, audit logs and versioned policies are built in.Privacy policy
- Signed DPAA Data Processing Addendum covers how Kolva handles your club data, including children's data.Read the DPA
- UK company, data in the EEAKolva Ltd is registered in England & Wales. Club data is stored in the EEA with every sub-processor listed.Sub-processors
- No contract, no lock-inNo subscription and no notice period. Export your athletes and teams any time — it is your data.See pricing
Your club, set up for you.
No subscription and no card needed. We import your members and teams for free, and you pay 0.75% when families pay you.
or create a free accountQuestions?Contact our team