Sending reminders
Sound familiar?
Every club admin knows these headaches. We built Kolva to fix them.
Chasing payments in WhatsApp groups
You send reminders, people forget, you chase again. It's awkward and it never ends.
With Kolva: Auto-reminders and Direct Debit mean you never have to ask twice.
Sunday nights spent on spreadsheets
Attendance registers, fee tracking, who owes what — all in Excel, all manual.
With Kolva: AI does it in seconds. Ask "who hasn't paid?" and get your answer.
Five apps to run one club
Calendar here, payments there, messages somewhere else, attendance on paper.
With Kolva: One platform. Everything in one place. Coaches, athletes, and you.
What used to take 25 minutes now takes 30 seconds
Stop clicking through five screens. Just type what you need.
Ask anything
"Who hasn't paid?" gets an instant answer
Smart inbox
3 draft replies for every incoming email
Spot the important ones
AI flags payment queries before you read them
Built around how you actually run a club
Not another generic tool. Kolva is designed for the way cheerleading, gymnastics, and dance clubs really work.
Ask, Don't Click
Type "who owes subs this month?" instead of digging through spreadsheets. 13 AI agents handle sessions, payments, messaging, competitions, and more.
"Who hasn't paid subs this month?""Create a taster for Saturday 10am, 15 places, £10""Message Team Seniors about the comp on Sunday"Billing on Autopilot
Fee schedules auto-generate invoices. Auto-charge saved cards and Direct Debits. Payment retries and reminders — all automatic.
Parents See Everything
Schedules, balances, documents, shop, absences — no more "when is training?" messages.
Inbox That Thinks
3 draft replies for every incoming email. AI suggests actions: mark absent, send reply, create payment.
One-Tap Registers
Coaches tap "here" on their phone. No paper sheets, no spreadsheets, no chasing.
Competitions & Events
Create comps, manage signups, split costs across the team, and track rosters.
Taster Sessions, Sorted
Create a taster, share the signup link, and auto-assign prospects to teams by age.
Documents & Compliance
Request, track, and approve documents. Staff certifications with expiry alerts. Full GDPR tools.
Club Shop
Sell kit and merchandise online. Product variants, stock tracking, and order fulfilment.
Know Your Numbers
Revenue tracking, attendance trends, payment forecasting, collection pace — at a glance or just ask AI.
Subs & Payments
Stripe cards, GoCardless Direct Debit, and free cash tracking. Sibling discounts, payment plans, and disbursements.
Staff Certifications
Track DBS, First Aid, and coaching quals. AI extracts details from PDFs. Expiry alerts built in.
Up and running in 5 minutes
No onboarding calls. No training sessions. Just set up and go.
Create your club
Enter your club name, add squads and training times. Takes about 5 minutes.
Import or invite
Bulk import athletes from a spreadsheet, or share a signup link.
Let Kolva work
Collect subs, track attendance, message parents. Just type what you need.
Plus
Lowest platform fees in the market
Our 0.75% fee is on top of Stripe/GoCardless base fees. Most competitors charge 1-2% on top.
Card Payments
Direct Debit (UK)
Perfect for recurring monthly fees
GoCardless fees capped at £4 per transaction
Fee data sourced from official pricing pages (January 2026):
Calculate your fees
See exactly what you'll pay — no hidden costs
Tip: Direct Debit is cheaper for recurring fees (1% vs 1.5%)