Everything your club needs. Nothing it doesn't.
Payments, attendance, competitions, documents, a club shop, and 13 AI agents that actually understand your club — all for 0.75%.
Ask, Don't Click
Type or speak what you need in plain English. 13 specialist AI agents handle sessions, payments, messaging, competitions, and more — no menus, no spreadsheets.
- "Who hasn't paid subs this month?"
- "Create a taster for Saturday 10am, 15 places, £10"
- "Message Team Seniors about the comp on Sunday"
- Voice commands with speech-to-text
Interactive demo coming soon
Inbox That Thinks
3 draft replies for every parent email. AI spots payment queries, absence requests, and scheduling conflicts — then suggests the right action with one click.
- Auto-detect payment queries and absences
- Suggested actions: mark absent, send reply, create payment
- Conversation threading by family
- AI-powered email templates with placeholders
Interactive demo coming soon
Billing on Autopilot
Set up fee schedules once and Kolva handles the rest. Auto-generate invoices, auto-charge saved payment methods, retry failed payments, and send reminders — all automatically.
- UK Direct Debit & card payments (0.75% platform fee)
- Automated invoicing from fee schedules
- Payment plans with instalment tracking
- Sibling discounts and family consolidated billing
Interactive demo coming soon
Payments & Billing
Dual-rail payment infrastructure with the lowest fees in the market
Stripe & GoCardless
Card payments and UK Direct Debit side by side. Parents choose. You get paid.
Automated Invoicing
Fee schedules generate invoices automatically. Auto-charge saved payment methods daily.
Smart Reminders
Automatic reminders 3 days before, on the day, and 3 days after. No manual chasing.
Sibling Discounts
Configurable family discounts — 2nd child, 3rd child, hardship, staff, and custom types.
Payment Plans
Split large fees into instalments. Track progress and remaining balances automatically.
Disbursements
Collect competition entries, trip deposits, and supplier fees separately from club revenue.
Athletes & Teams
Manage every athlete from first taster to team captain
Full Athlete Lifecycle
Prospect, Active, Paused, Waitlist, Inactive — every status tracked with clear workflows.
CSV Import with AI
Upload a spreadsheet and AI maps your columns. Bulk-create athletes with team assignments.
Medical & Injury Tracking
Medical conditions, medications, injury records, and consent — all in one secure place.
Crossover Athletes
Athletes in multiple teams? One profile, consolidated billing, attendance across all teams.
Sessions & Attendance
Every session type your club runs, all in one place
8 Session Types
Practice, Taster, Workshop, Competition, Trip, School Club, One-Off, and Holiday Camp.
One-Tap Attendance
Coaches mark attendance on their phone in seconds. Present, Absent, Late, or Excused.
Taster Signup Flow
Create a taster, share the link, parents sign up. Auto-assign to teams by age afterwards.
Self-Service Kiosk
Set up a tablet at the door. Athletes check themselves in with activation codes.
Absence Management
Parents request absences. Coaches approve. Mandatory periods can auto-generate fines.
Parent Portal
A self-service hub that stops the "when is training?" messages
Family Dashboard
Parents see their children, upcoming sessions, outstanding payments, and messages — all in one view.
Self-Service Payments
Parents pay by card or Direct Debit. Set up mandates, view history, manage payment methods.
Club Shop
Browse products, choose sizes, and order kit directly. Track order status and fulfilment.
Document Uploads
Parents upload medical forms, consent documents, and ID when the club requests them.
Competitions & Events
From planning to podium, all competition admin in one place
Competition Management
Create competitions with dates, locations, and costs. Track signups and build rosters.
Cost Splitting
Split competition entry fees, travel costs, and accommodation across team members automatically.
Coach Assignment
Assign coaches to competitions with status tracking from planned through to completed.
Compliance & Admin
GDPR, safeguarding, certifications — sorted
GDPR Tools
Data exports for parents and admins. Deletion requests with 14-day cooling off. Full audit trails.
Document Management
Request, upload, approve, and track documents. Expiry reminders and access audit logging.
Policy Versioning
Create club policies, track parent acceptance, auto-remind on new versions. PDF import supported.
Staff Certifications
Track DBS, First Aid, coaching qualifications. AI extracts details from certificate PDFs. Expiry alerts.
Safeguarding Notes
Confidential safeguarding notes on athletes, visible only to authorised staff.
Analytics & Reporting
Know your numbers without opening a spreadsheet
Dashboard Metrics
Revenue collected, pending, and overdue. Attendance trends. Growth tracking. Collection pace.
Payment Forecasting
See expected revenue, collection rates, and overdue amounts with drill-down into specifics.
Email Tracking
Delivery logs for every email sent. Know which messages reached parents and which bounced.
Club Presence
Your club online, your way
Club Website
AI-generated public website from your club data. Dynamic pages, policies, and signup links.
Online Shop
Sell kit, equipment, and merchandise. Product variants, stock tracking, and order fulfilment.
Venue Management
Track training halls, sports centres, and competition venues with capacity and session assignment.
Mobile-First PWA
Works perfectly on phones. Offline support, pull-to-refresh, and installable as an app.
Why clubs switch to Kolva
Other Platforms
- Click through 5+ screens to send a reminder
- Export to spreadsheet to see who owes money
- Pay 3%+ fees on every transaction
- No AI assistance — everything is manual
- Manual data entry for every athlete
- No competition management built in
- Separate tools for documents and compliance
- No automated billing or payment retries
Kolva Club
- "Send reminder to Team A" — done in seconds
- "Who owes money?" — instant answer from AI
- 0.75% fee — lowest in the market
- 13 AI agents for every area of club admin
- CSV import with AI column mapping
- Full competition management with cost splitting
- Documents, policies, certifications — all built in
- Auto-invoicing, auto-charging, auto-retries