Free done-for-you onboarding
Switching mid-season? We'll set it up for you.
Moving off Coacha, Class4Kids or a spreadsheet? Send us your export and we'll import your athletes, parents and teams, set up your fees and help you get parents onto Direct Debit. It's free, and you keep collecting on your old platform until the new one is ready.
Allstar Passion Cheerleading moved from Coacha to Kolva in 2026.
How the switch works
Three steps. You export, we set it up, then parents set up their Direct Debit when you are ready.
You export
You · about 30 minutes
Download members, parents and teams from Coacha or your current platform as a CSV. No tidying, no renaming columns.
We set it up
Us · with you on a call, or done for you
We run the import with you on a call, or do it for you and walk you through the result. You check the summary before anything goes live. Importing never emails parents; you choose when they are invited.
Parents set up in minutes
Parents · a couple of minutes each
When you're ready, each parent gets an email invite to set a password and set up their Direct Debit with GoCardless. Bacs takes around three working days to activate a new Direct Debit, so we plan your first billing date around that.
This is the actual importer
Not a mock-up. These are the screens we walk through with you on the call.
Want the step-by-step? Read the Coacha migration guide
What comes with you
Straight answers, because “everything” is never true.
Carries over
- Athletes, parents and emergency contacts
- Teams and squads, with age ranges
- Coaches and admins with the right role
- Sessions with day and time where your old platform provides it
Stays in your old archive
- Past attendance — keep your old archive read-only
- Past invoices and receipts — Kolva starts a clean ledger from cutover day
- Direct Debit mandates — each parent sets up a new one from an email link; keep collecting on your old platform until theirs is live
- Internal notes — copy across any you want to keep
Most clubs keep the old platform read-only for a few months. Kolva starts a clean ledger from cutover day.
The boring bits, covered
You are moving children's data. Here is what your committee will ask.
UK GDPR, done properly
Parent data exports, deletion with a cooling-off period, audit logs and versioned policies are built in.
Privacy policySigned DPA
A Data Processing Addendum covers how Kolva handles your club data, including children's data.
Read the DPAUK company, data in the EEA
Kolva Ltd is registered in England & Wales. Club data is stored in the EEA with every sub-processor listed.
Sub-processorsNo contract, no lock-in
No subscription and no notice period. Export your athletes and teams any time — it is your data.
See pricing