Marking Attendance

Attendance marking is the core of the coach experience. It's designed to be as fast as possible — one tap per athlete.

How to mark attendance

Open your Coach Dashboard
Tap on the session you want to mark attendance for
You'll see a list of the athletes expected at this session
Tap Here next to each athlete who is present. On a phone you can also swipe their card to the right.
To mark everyone present in one go, tap Mark All Present (All Here on a small screen)

Athletes you don't tap stay not marked. Kolva doesn't mark them absent for you. Mandatory training period fines only apply to athletes who have been marked absent.

Marking someone absent

Tap Here again on an athlete you've marked present. They're marked absent and an Absent label appears next to their name. Tap Here once more if you need to put them back to present.

The attendance list

The list shows the athletes from the teams and groups assigned to this session, plus anyone booked onto it directly. For each athlete you can see:

Their name — tap it to open their details
Whether they're marked: a green Here means present, an Absent label means you marked them absent, and otherwise they're not marked yet. If you leave and reopen the register, anyone you marked absent shows as not marked again, but their absence is still saved.
A heart icon if they have medical conditions on file — tap it to see them
A small coral cross if they have a recent accident report — tap it to read it
On a paid session, Unpaid (or Paying while a card payment is in progress) if their booking hasn't been paid. You can't mark them in until it has.

Tips for busy sessions

Mark attendance as athletes arrive rather than all at once
Each tap saves straight away — there is no Save button. If you have no signal, it's saved on your device and sent when you're back online.
You can go back and change a mark if you made a mistake
If you're running late, an admin can also mark attendance from their side

After the session

The attendance you mark is available to the club admin straight away and feeds the attendance rates they see.