Admin Dashboard
Your dashboard is the first thing you see when you sign in. It shows what is happening this week, what needs your attention and how this month's fees are going.
Greeting bar
At the top you'll see a greeting with today's date. Small badges beside it show how many sessions are on today, how many families are overdue, how many unread emails are waiting in your inbox and how many taster sign-ups are waiting to be assigned.
Setup checklist
While your club is being set up, a checklist appears above the greeting with a progress bar and a Set up button on each outstanding step, such as creating your first team, adding athletes, adding a coach and setting up a payment method. Until you dismiss it, it also has a Get set up link to the setup page, where you can ask us to set your club up for free or import your data yourself. Once you've asked us, the link is replaced by a note that we'll be in touch by email within one working day. Once every step is done you can dismiss the checklist.
Members not yet welcomed
If you have imported members who haven't been told their data is on Kolva Club yet, a card says how many. Click Review & send to check the list and send them a one-time welcome email with a privacy notice and a sign-in link.
Kolva AI
On a computer, the left-hand column is a chat with Kolva AI, with suggestions such as sending payment reminders or showing this month's payment summary. On a phone, an Ask AI button opens the same assistant in a panel. See the AI Assistant guide.
This week
The middle column lists your upcoming sessions grouped by day (Today, Tomorrow, then the day of the week) with the time and the teams involved. Click a session to open a summary of it, or click All sessions to go to the Sessions page.
Needs attention
Under your sessions, Needs Attention lists jobs that are waiting for you. Each one links to the page where you can deal with it:
- Families with overdue payments, which opens the overdue payments
- Taster sign-ups waiting to be assigned to a team
- Athletes on teams that have no active fee, so they aren't being billed
The list only appears when there is something to show.
This month's fees
The top of the right-hand column shows how much has been collected this month out of what is expected, with a progress bar, a label showing whether collection is Ahead, On track or Behind, and a breakdown into Paid, Pending and Overdue. Click Details for the Analytics page.
Messages
Below that, the Messages card shows how many unread emails or pending actions are waiting in your inbox, and the most recent messages you have sent. Click Inbox to handle parent messages, or Send Message to go to the Inbox, where Compose starts a new one.
Certification alerts
If any staff certifications have expired or are expiring soon, you'll see alerts at the bottom of the dashboard. Click one to open that staff member, or Manage staff to see them all.
Finding your way around
Press Ctrl+K (Cmd+K on a Mac), or click More in the sidebar, to open a search box that jumps to any page. It is for navigation only; to ask Kolva to do something, use the AI Assistant.