Create Your Account

Step 1: Register your club

Go to kolva.club/register. Registration has two short screens.

On Register Your Club, fill in:

Club Name — Your club's display name (e.g. "Star Cheer Academy")
Club URL — Your web address, in the form yourclub.kolva.club. Only lowercase letters, numbers and hyphens
Sport Type — Cheerleading, Gymnastics, Dance or Other

Click Continue, then on About You fill in:

First Name and Last Name — The admin's name
Email — This becomes your login. Use a club email if you have one.
Password and Confirm Password — 8 to 64 characters, with an upper case letter, a lower case letter, a number and a special character
Phone — Optional

Tick the boxes to agree to the Terms of Service and Privacy Policy, and to the Data Processing Addendum. The Data Processing Addendum says your club is the Data Controller and Kolva Ltd is the Data Processor for the data you enter. You can read the Children's Privacy Notice too. Then click Create Account.

You can also click Sign up with Google at the top of the first screen. After you sign in with Google you'll be asked for your club's name, web address and sport, and to agree to the terms and the Data Processing Addendum. Then you'll see the same choices as in Step 3.

Step 2: Check your email

Kolva Club emails you a verification link, which stays valid for 24 hours. Click it to verify your address. If you can't find it, check your spam folder. If the link has expired, the login page shows a Resend Verification Email button.

You don't have to wait for the email. You're signed in as soon as you create your account and can carry on straight away.

Step 3: Choose how to get set up

Next you'll see How would you like to get set up? with three choices:

We'll set it up for you (marked Recommended · Free) — Tell us what you use now and roughly how many athletes you have, then click Send request. We'll import your athletes, parents and teams, set up your fees and help you get parents onto Direct Debit, at no charge. We'll email you within one working day to get started.
Import it myself — Upload your export as a CSV or Excel file and Smart Import maps the columns for you. See Importing athletes from CSV.
Explore the platform first — Go straight to the dashboard and have a look around. You can come back to the setup page any time at kolva.club/setup.

Choosing an option doesn't email any of your members, and importing never emails anyone: you choose when to send your club's welcome email, from the dashboard. See Invite Parents for how to welcome them when you're ready.

Adding a member by hand is different: their parent is emailed straight away, with a link to set up or sign in to their account and a welcome to each team you put them in.

What happens next

Your Admin Dashboard is your home base — it shows key metrics, upcoming sessions, and recent activity. It'll be empty at first, which is perfectly normal.

If you're setting up by hand, start with your teams.