Fines

Fines are linked to mandatory training periods. When an athlete is marked absent from a compulsory session without an approved absence, Kolva creates a fine for you to invoice.

How fines work

Go to Settings → Fines and switch on Enable Fines System. Nothing below works until you do.
Go to Sessions, open the Mandatory Periods tab and click Create Period (e.g. "Competition prep: June 1-30"). Choose the start and end dates and the teams it covers.
Set the Fine Amount per missed session (e.g. £10). The default is pre-filled from Settings → Fines.
If an athlete on one of those teams is marked absent on the register for a session in that period, and they haven't got an approved absence covering it, a fine is created with the status Pending. An athlete who simply isn't marked present is not fined. They have to be marked absent.
You review the fine and click Invoice. Until then nothing is payable and the family isn't emailed, but the pending fine already appears in the fines count and total on the family's dashboard.

Managing fines

Go to Payments in the sidebar and open the Fines tab to see all fines. You can:

Filter by status: All, Pending, Invoiced, Paid or Waived
Invoice a pending fine — this creates a payment for the family's primary contact, emails them, and gives them the number of days set under Payment Term (days) in Settings → Fines to pay (14 by default)
Invoice All Pending — invoice every pending fine in one go
Waive a pending or invoiced fine — forgive it, giving a reason (e.g. illness, family emergency)
Track which fines are Invoiced, Paid or Waived

If the register is corrected afterwards (the athlete is marked present, late or excused), or an absence is approved after the event, a fine that is still Pending is waived automatically.

Parent experience

Parents see a count and total of their fines on their dashboard, including pending fines you haven't reviewed yet. Once you have invoiced a fine, they pay it through the normal payment flow. There is no way for a parent to request a waiver in Kolva, so they will need to ask you directly.

For full setup instructions, see the Mandatory Training guide.