Logging Cash

When parents pay in cash at a session, coaches can log it immediately. The admin then confirms receipt.

How to log cash

1. From your Coach Dashboard, tap Log Cash (on a small phone screen it shows as a banknote icon)
2. Who paid? — choose the parent from the families on your teams
3. Enter the Amount received
4. What was it for? — choose Monthly Fee, Competition Fee, Session Fee or Other
5. Add a Note (optional), for example “Handed to me at training”
6. Tap Log Cash Payment

What happens next

The cash is sent to your club admin for confirmation. It appears on their Payments page, on the Cash to Confirm tab. The admin either confirms it, which records it as a paid cash payment, or rejects it, which removes the entry.

This two-step process ensures accuracy — the coach logs what they received, and the admin verifies it matches what was expected.

Logging cash creates a new, separate payment. It does not pay off an invoice that is already on the family's account. If the cash was for an invoice that already exists, tell your admin so they can mark that invoice paid (or cancel it) as well.

Tips

• Log cash as soon as you receive it to avoid forgetting
• Use the note to tell the admin exactly what the cash was for, including which invoice if you know
• If a parent pays for several things, you can log them separately or as one amount