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Your First Session

Sessions are where everything comes together. Create one, see it appear on your coaches' and parents' dashboards, and mark attendance.

Create a session

  1. Go to Sessions in the sidebar
  2. Click Create Session
  3. Fill in the details:
    • Session Title — e.g. "U8 Tuesday Practice"
    • Session Type — Choose from Practice, Open, Tryout, Workshop, Competition, Trip, School Club, One-Off, or Holiday Camp
    • Start Time and End Time — When the session starts and ends
    • Venue — Where it's held. Pick a saved venue (add them under Settings → Venues) or type a custom location.
    • Assign Teams & Groups — Which teams are included. All athletes in those teams will appear on the attendance list.
    • Coaches — Who runs the session
    • Capacity (max attendees) — Optional. Set a maximum number of attendees.
    • Price (£) — Leave at £0 for regular sessions included in monthly fees. Set a price for one-off paid sessions.
  4. Click Create Session

Or use the AI: "Create a practice session for the U8 team on Tuesday at 4pm at Main Hall"

Session types

Kolva Club supports nine session types for different purposes:

  • Practice — Regular training sessions (most common)
  • Open — Taster sessions for prospective members. These get a public signup link, and the app calls them "Open" sessions.
  • Tryout — Skill evaluation sessions to place athletes into a level. These also get a public signup link.
  • Workshop — One-off teaching sessions
  • Competition — Competition events
  • Trip — Away days or trips
  • School Club — School-based sessions
  • One-Off — Any single session that doesn't repeat
  • Holiday Camp — Multi-day holiday sessions

Recurring sessions

Most clubs have weekly sessions. Instead of creating each one individually, you can create a session series. When creating a session, choose Repeats (the other choices are One-off and Course, a fixed block booked once for one fee). Then set the Repeat Frequency — Daily, Weekly, Bi-weekly or Monthly — and choose how long it runs: a Number of sessions or Until a date. All sessions in the series are created at once.

View modes

The sessions page has multiple views to suit how you work:

  • Calendar — Monthly calendar view
  • Week — Detailed weekly view
  • List — Simple list sorted by date
  • Timeline — Visual timeline showing session duration

Use the search box and filters to narrow down by team, session type, or date range (Today, This Week, This Month or All). Cancelled sessions are hidden by default; use the toggle to show them.

Marking attendance

When it's time for the session, attendance can be marked two ways:

By the coach

The coach opens the session from their dashboard and taps Here next to each athlete who is present. It's one tap per athlete — designed to be fast during a busy session.

By the admin

Admins can also mark attendance from the session detail page. Click on any session to see the full attendee list and mark presence.

Self-service kiosk

If you have a tablet at your venue, you can use the Kiosk check-in screen. Athletes tap their name to check in. See the Kiosk Setup guide.

What happens after a session

After attendance is marked:

  • Attendance stats are updated on the admin dashboard
  • Parents see their child's attendance on the parent dashboard
  • If the session falls in a mandatory training period, an athlete marked absent without an approved absence can be fined
  • For Open (taster) sessions, you can process attendees to assign them to teams

You're all set!

That's the basics. Your club is now up and running with teams, staff, parents, and sessions. From here, explore the role-specific guides for deeper coverage:

← Invite ParentsAdmin Guide →