Xero Integration

Sync your payments and invoices to Xero automatically. Keep your accounting up to date without manual data entry.

Connecting Xero

1. Go to Settings → Integrations
2. Click Connect Xero
3. Sign in to your Xero account and authorise Kolva Club
4. Select the Xero organisation to connect to
5. Map your Kolva accounts to Xero accounts

Account mapping

You'll map Kolva payment categories to Xero chart of accounts:

• Membership fees → Your revenue account
• Session fees → Revenue or a separate income account
• Disbursements → A clearing/liability account (since this isn't your revenue)
• Shop sales → Sales revenue account
• Fines → Other income account

What syncs

• Paid invoices are created in Xero as they settle
• VAT is applied per category based on your Xero settings
• Payment method (Stripe/GoCardless/cash) is recorded
• Billing entity mapping for multi-company setups

Automatic sync

Once connected, payments sync to Xero automatically on a daily schedule. Failed syncs are retried hourly. You can also trigger a manual sync from the integrations page.

Disconnecting

You can disconnect Xero at any time from Settings → Integrations. Previously synced data remains in Xero.